New Receipt
Take a photo of the receipt, confirm the details, and submit.
Uses your phone camera · or pick a file
My Receipts
Receipts you have submitted.
| Receipt # | Date | Employee | Job | Truck | Type | Fuel | Vendor | Gallons | Mileage | Payment | Amount | Status | Image | Edit |
|---|
Dashboards
Build a public generator dashboard for any location. Each one gets its own shareable link and pulls live from the generator database.
New dashboard
Your dashboards
| Name | Location | Generators | Share link |
|---|
Dashboard
By Receipt Type
| Type | Count | Total |
|---|
By Payment Method
| Method | Count | Total |
|---|
By Employee
| Employee | Count | Total |
|---|
Unprocessed Receipts
Check receipts, then move them to Billing.
| Amount | Receipt # | Date | Employee | Company | Job | Type | Vendor | Payment |
|---|
Ready to Invoice
Set an Account per receipt (it just tags them — nothing is archived yet). When you've marked everything, check them and click Archive Checked, or invoice the billable ones.
| Amount | Receipt # | Date | Employee | Client | Job / Yard | Type | Vendor | Payment | Account (chart of accounts) |
|---|
Accountants — Archived Receipts
| Invoice # | Account | Receipt # | Date | Employee | Job | Type | Vendor | Amount |
|---|
Archive
| Invoice # | Account | Receipt # | Date | Employee | Job | Type | Vendor | Amount |
|---|
Rejected Receipts
Receipts an approver turned down. They’re parked here and are not counted in totals, billing, or archives.
| Receipt # | Date | Employee | Type | Vendor | Amount | Reason | Image |
|---|
GMP — Generator Maintenance
Digital maintenance form. Start a new one for a generator, or continue a saved report.
Start a New GMP
Reports
| Report | Generator | Service | Stage | Tech | Date |
|---|
GMP
GMP Builder
Build a GMP profile — its sections and the checks in each. Saved to your company; edit or delete anytime. Techs fill a GMP from a profile you build here.
Select a profile on the left, or create a new one.
Add Generator
Enter a new unit into the generator database. Every field mirrors the fleet database — Barcode is the only one required.
Generators
Fleet reference database.
Every filter needed for the generators at this site — totaled by part number so you know how many to stock.
| Filter | Part # | Total Qty | On # units |
|---|
ARR
Estimates → completed estimates → ARR (approved / rejected) → completed.
🗑 Trash — voided estimates
Open to load.
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Incoming Requests
Pick a request on the left, add labor & parts, then Complete — it drops off the list.
New Manual Request
Enter a request here (or a mechanic submits one). An admin tech will price it.
📦 Completed GMPs
Each completed GMP with its load bank, ready to send to the client. This is a staging list — the paper copy is the record. Removing something here takes it off this list only; the GMP report and the load bank are not touched.
ARR — Approved / Rejected
Sent ARRs and the client’s decision. Track parts on approved ones, then send to PSSM to sign off.
Completed ARRs
| Est # | Title | Client | Total | Status | PSSM completion sign-off |
|---|
Estimate / ARR Numbering
The next number the system will hand out. A client with its own starting number uses that instead; this is the fallback for everything else.
Invoices
Every invoice created from processed receipts. Click a row to view or print it.
| Invoice # | Receipt #s | Date | Company | Job | # Receipts | Total |
|---|
Dispatch
Drag a person onto a client or a yard to assign them. On a tablet, tap a person then tap where they go. This is the one place people get assigned.
🗄 Paper Copy
Every completed record, filed and searchable. Pick a type on the left, search by any field, or just ask.
🪖 Muster
Roll-call each yard for GMP. Check packs and units in, flag anything missing, and send the present units to GMP.
Pick a yard to start the roll call.
New pack
Select a pack on the left to assign its units.
📝 SYSOP Daily Report
Start the day with a few questions, pull every unit, ARR and repair for the date, and generate a written site report you can save and print.
Not detailed enough? Bump the level or hit More detail to regenerate with parts, labor and per-unit notes. Then edit freely before you save or print.
Saved SYSOP reports will show here.
🏭 Yard SYSOP Report
One report across as many yards as you need. Each site pulls its own location, live weather and unit count — then you add the alarms, notes and photos.
Saved yard reports will show here.
🧰 Site Equipment
Everything standing on a yard. Fleet generators first, then the air conditioners, pumps, light towers and tanks registered against the site — pick one on the left to see what is known about it.
🧑💼 Personnel
Secure files for your people — driver's licenses, clearance sheets, certs, insurance — and a way to send any document out for signature. Admin only.
Add a person
Select a person on the left to view and upload their documents.
Send a document to be signed
Sent for signature
Documents you send will appear here with their status.
🛣 Service routes
A unit in the field runs day and night, so one meter reading fixes the date it comes due — 240 hours is ten days, 500 is just under twenty-one. Read a meter once and the machine puts itself on this calendar. Pick a day, pick who is going, and the order of the stops is worked out for you.
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🌀 Hurricane
Open a storm, put people on yards, and bill from the calendar. Sending a man to a client bills that client a full day — coming back inside a window they already paid for costs them nothing. One man can be billed to three clients at once; he is still paid for one day.
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🪪 Sign-ups & Onboarding
How it works: 1. Someone hits Sign up on the login page → they show up under Sign-up requests. 2. You hit Approve and pick which application they get — the system emails them the link. 3. They fill it out, upload their papers, and sign. You review it and hit Accept — done, they're in Personnel.
🎛 Permission Profiles
Build a reusable profile once — choose the screens and document types it can see, mark it as a contractor, and set what its client restriction limits. Then assign it to any user on the Users page.
Select a profile on the left, or create a new one.
Company Settings
🖥️ Open the CrewCommander Program Admin console →
Your own company's details — name, contact, address, logo, labor rate and numbering. Only you (the platform owner) see this page.
Company Settings
Modules, pricing, renters and billing all live in the Program Admin console — this page is only your own company's details.
User Management
Only a super admin can view all users and add new ones.
Add User
All Users
| Name | Role | Assignment | Location | Permissions | Active |
|---|
Yards
Yards (job sites) with location and contacts — this is where the PSSM lives. Email, text, or save the info to your phone contacts in one click. Add a new yard at the bottom.
Add Yard
Load Bank Builder
Build a load-bank profile for a company: the ordered load steps (percent + how long to hold each) plus the tolerance limits. The reading questions are the same on every profile.
New Load Bank Profile
Load Bank
Units ready to load bank. A unit lands here when its GMP reaches the load-bank stage. Pick a unit, then run each load step (0% → 30% → 50% → 100% → 0%) and record the readings.
Vendors
Outside vendors & subcontractors you secure for third-party repairs. Add them here and they'll appear in the Third-party dropdown on any ARR — with their contact, phone, and date shown on the client board.
Add Vendor
Clients
Select a client to view their details. Add a new client at the bottom.
Add Client
Contractors
Select a contractor to view their details. Add a new contractor at the bottom.
Add Contractor
Controls
Company-wide limits and settings.
Receipt Approval Limit
Any receipt above the limit is held as “pending” and all approvers are messaged. Any one of them can approve, reject, or reassign it. Example: set the limit to 500 to require approval on anything over $500.
Payment Type Colors
Pick the color for each payment type. These colors show on every receipt list so you can tell at a glance what needs paying.
🗄 Data Import / Export
Loads a spreadsheet straight into a table and downloads any table back out. Limited to the platform owner's own login, and it asks for the password every fifteen minutes. Completed GMPs, load bank results, ARR estimates, invoices and receipts cannot be written to from here — those are the record of work done.
🔒 Confirm it is you
📥 Import a spreadsheet
The simple way round: Template for this table downloads what is in there now with the
headers already named the way the database names them — edit it, upload it, and every column
matches on its own. Lists like contacts come out as ordinary columns
(pocs_1_name, pocs_1_email…) with a spare slot on the end, and are put
back together on import. No JSON to type.
📤 Download a table
Comes down as CSV with a UTF-8 mark, so Excel opens it without mangling barcodes.
Approvals
Receipts over the approval limit wait here for sign-off. Set the limit under Controls.
| Receipt # | Date | Employee | Type | Vendor | Amount | Assigned to | Image | Action |
|---|
Messages
Send a note to anyone on the team. They’ll see it on their screen.
New Message
Inbox
Sent
Lists & Dropdowns
Manage every dropdown in the app — company cards, trucks, positions, receipt types, fuel types, and payment methods.
| Order | Name | Detail | Active |
|---|
My Profile
Set your details and defaults. Your default truck and card auto-fill on new receipts.
📍 Location sharing
Lets the office see where you are during a storm, so somebody knows where to look for you if you stop checking in. Only people at your own company can see it — never clients. Turn it off and nothing more is recorded.
Normally a small ● sharing mark under your name in the sidebar is all you see — something always shows while your location is going to dispatch. Tick the box if you would rather have a badge across the bottom of the screen with a Stop on it.
Change Password
Face ID sign-in
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Appearance
Pick the look for the whole site — remembered on this device.